How to Take Care of Paper Clutter Properly

By September 12, 2016 Blog No Comments

paper shreddingEvery 12 minutes, and American office worker uses one sheet of paper. That comes to eight sheets every hour, 40 sheets every day, and possibly 160 sheets every week — just from one worker.

Meanwhile, back at home, the average American has more space for paper to live and stay, making it likelier that there is even more clutter to sift through.

If your desk or home is cluttered with papers that you’ve been accumulating, it’s time to sort out and organize what you need to keep or get rid of to send to the paper shredding company. But do you even know what you need and what you don’t? Here’s a guide to help you figure it out:

  • Why does paper build up so quickly? Because it’s so easy to ignore. While it’s convenient to just throw your bills and junk on the dining room table or your desk, the best way to reduce clutter is by looking at and dealing with it immediately.
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  • From party invitations to schedules, to junk and bills, you should develop a system. Filing shelves are easy solutions to desktop chaos and don’t take up as much space as a whole filing cabinet. You could also use dividing tabs in a binder to separate phone bills, insurance bills, cable and utilities, as well as any other important information .
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  • Utility statements, sales receipts, credit card receipts, deposit records and ATM receipts can be thrown away after one month, unless you can claim a home office deduction on your tax return, then you should save all office-related expenses.However, personal and other sensitive information should never be thrown in the trash or recycling bin. Instead, they should be bulk shredded to ensure secure document destruction to prevent the risk of identity theft.
     
    Monthly bank and credit card statements, mortgage statements, and pay stubs can be disposed of after one year. Tax documents, W-2, I-9 and other forms, and year-end statements from the bank or your credit card company should be kept for three years, after the statute of limitation ends, before being sent for paper shredding.
     
    There are some documents that should never be disposed of though. For example, all annual tax returns, receipts for major purchases that you still own, home improvement records and beneficiary designations like wills or trust funds should remain filed away safely.

Paper shredding services provide the best way to environmentally destroy documents and preserve their confidentiality. To dispose of your household and office paper clutter today, contact Green Office today.

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